Recent improvements to Recruitment

We have made some small but important changes to our recruitment module which is designed to make life easier, especially for our customers that may have a LOT of applicants for their job listings.

Did you know that our customers have now processed nearly half a million applicants via HR Partner to date?! 🥳 That is quite a milestone and is a testament to how effective our recruitment system can be to alleviate all the stresses of hiring new people for your team.

Archiving Applicants

From now on, if you archive all job applications for an applicant, then that applicant is considered 'Inactive' in our system and won't appear on your applicant list (unless you change the default filter to also show inactive applicants).

This change has been made to make is easier to manage large lists of applicants without candidates who may have applied for a very old job ad cluttering up your views.

But if an old, inactive applicant applies for a new role though, they will automatically be reactivated again, and you can still view their old applications as part of your due diligence and suitability assessment.

Blocking Applicants

We are getting increasing reports of some applicants 'spam bombing' job ads with multiple repeated application submissions for the same role, which is frustrating, as well as taking up the time of the selection panel to remove or deal with these repeated submissions.

Definitely NOT the best way to be considered for a position in our opinion, so we have now introduced the capability to block an applicant which will prevent them from submitting any more job applications for any open job listing in your company.

You can block or unblock an applicant from either the Applicant view, or when viewing any of their job applications in HR Partner.

Preventing Spam Submissions

We have also heard about the concerning increase of random job applications being submitted by 'bot' users - usually hundreds of submissions from different email addresses for the same position. These are usually easily spotted as they have random GMail or Hotmail addresses, and their application form screening questions are usually completely blank.

We don't know the endgame for these bots, apart from causing extra work for your selection panels and making it harder to pick out the genuine applicants.

The blocking feature above won't help because each application comes from a completely different email address, however we strongly recommend that you set up a CAPTCHA on your job application forms in order to mitigate bot users and ensure that you only get real humans applying for your jobs.

You can turn on CAPTCHA by going to Recruitment > Configure > Job Board and choosing to use either reCAPTCHA (Google) or hCAPTCHA which is another third party system if you prefer.

Tip: With reCAPTCHA, you can tweak the sensitivity of the CAPTCHA testing if required (some candidates in remote areas using VPNs might not be able to submit unless you reduce the sensitivity).

CAPTCHA testing is not a new feature as we have supported this for many years on our job boards, but we believe that it is now more important that our customers think about using this feature to maintain productivity and sanity during the recruitment process.