Recruitment integration updates (Part 1)

In our quest to constantly improve HR Partner, we have recently enhanced our partnership with Indeed, the largest job board on the planet. We recently embarked on a 2 part improvement to our integration with them which is explained below.

Disposition Syncing

Indeed.com now tracks disposition data for candidates going through the hiring pipeline. Disposition information is essentially the various Stages that the applicant moves through, e.g. Applied, Phone Screening, Interview #1, Shortlisted etc.

But the catch here is that Indeed has a specific set of Disposition/Stage data that they want to capture, but HR Partner is ultra flexible in that we allow all our customers to set up your own Stages and call them whatever you like.

To this end, we have set up a new configuration screen that will allow you to cross match your existing (and new) HR Partner Stages to Indeed's Disposition Statuses.

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If you have the Indeed integration turned 'On' in your HR Partner company, then you must set up this disposition mapping before doing any more applicant processing in the system.

Disposition tracking will be going live as of Friday 13th December 2024.

What if I don't set it up?

Not setting up Disposition syncing with Indeed may result in your job ads with them being de-prioritized against others that do support it. They may also stop sending you new applications via their Indeed Apply system if you do not complete the Stage -> Disposition mapping as soon as possible.

Also, you will now constantly see 'nag' screens in HR Partner asking you to set up the disposition mapping if you haven't already done so.

We won't actually prevent you from running your normal recruiting processes, but we cannot guarantee that Indeed will still supply candidates to you via Indeed Apply, and you may start missing out on some good candidates.

How do I set up the mapping?

The mapping itself is easy to do, and you will only ever have to do it the once. You can either click the link on the 'nag' prompt that will show on the top of your recruitment screens, or else go to Recruitment > Configure > Integrations and then click the 'Configure' button next to the Indeed integration.

Simply match up your existing Stages to Indeed's set of predetermined Dispositions and click 'Save' - that is it!

Whenever you add a new stage, you will also be prompted to choose the closest matching Disposition Status.

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If you cannot find an existing Indeed Disposition to map your stage to, you can choose 'Unable To Map' however please try not to make this the default for a lot of your Stages, because Indeed have indicated if they get too many 'Unable To Map' statuses from customers, they may stop feeding applicants to you in the future.

Why is Indeed doing this?

Indeed are working on improving their reporting for their customers, and part of that reporting is collating statistics on how an applicant moves through the recruitment pipeline, and how fast/slow they move as well.

This is all part of the 'big data' that Indeed will build so that you can compare your hiring metrics against similar industries or categories in your location. These metrics will go towards helping improve your recruitment in the future.

At this stage, the Disposition Status tracking will only be done on applicants that are sent to you via Indeed Apply. But in the future, this may expand to include applicants coming to you from other sources as well.

Also, a lot of the upcoming changes in Indeed's methods are because they are trying to best comply with various hiring legislation and legal requirements all around the world.

Coming Next - EEO Compliance

In the next week or two, we will also be launching the option for including a base set of EEO (Employment Equal Opportunity) questions on your application forms on your HR Partner job board (and also on Indeed Apply).

This change is to comply with the requirement of the EEO Commission to gather anonymous data on your applicants, for statistical reporting purposes and future law making.

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At this stage, the EEO questions are only applicable for US based customers doing hiring for positions within the US, but there are indications that other jurisdictions will also have their own specific set of EEO questions that will need reporting on.

We will keep you updated via another blog post here once this new feature is launched in late December 2024.

As always, if you have any questions about anything in this post, please contact our friendly support team at support@hrpartner.io and we will do our best to answer your questions or concerns.